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In the Event of an Emergency

In the case of emergency call or text 911.

  1. Take action immediately if there are fire alarms, warning sirens, or any other alert to evacuate or seek shelter.
  2. Dial 911 to report any emergency on campus. On campus office phones, there is no need to dial 8 to get an outside line.
  3. If you are able and it doesn’t put you in danger, help others, especially those who may need physical assistance.
  4. As soon as possible, contact the appropriate office below.
Emergency Response Offices Phone Number
After contacting 911, notify Campus Security (24-hour availability)
Campus Security 217-479-7020
217-370-3207
During Regular Business Hours & Weekends – Additional Contacts
Student Life Office 217-479-7123
Facilities Department 217-479-7079
Human Resources 217-479-7008
President's Office 217-479-7025

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Emergency Notification

In the event of an identified campus-wide emergency, to include tornado, fire, or violent incident, the Emergency Communications and Response Team will notify the campus and community in the following ways:

  1. A text through the campus emergency notification system. Sign up for emergency text service.
  2. An all-campus email.
  3. College social media.
  4. Campus television broadcasts will be interrupted with an announcement of the emergency.
  5. The College website, mac.edu will have an alert at the top of the page.
  6. Where applicable, local media, such as local televisions and radio stations, news websites and social media, and in local newspapers.
  7. All notifications are dependent upon working equipment. Runners will be utilized as a last resort.

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Emergency-specific Action Plans

Below are the initial action steps you should take during a given emergency. These are to be used for short term actions as the emergency begins. Subsequent actions will be directed by the Emergency Communications and Response Team. This plan integrates data and practices consistent with the National Incident Management System (NIMS).

 

Medical Emergency

In the event of a medical emergency:

  1. Call 911 immediately.
  2. Do not move the person unless he or she is in danger.
  3. Avoid leaving the person except to summon help. Render first aid or CPR if you are trained and qualified.

 

Fire

If you discover a fire, take the following steps.

  1. Manually activate the fire alarm.
  2. Tell others in the area that there is a fire.
  3. Exit the building and close the door(s) behind you.
  4. Call 911 when you have reached safety.

If you are trapped during a fire, take the following steps.

  1. Call 911 to report your location.
  2. Wet and place cloth material under and around the door to prevent smoke from entering.
  3. Close as many doors as possible between you and the fire.
  4. Be prepared to signal someone outside, but do not break glass until absolutely necessary because smoke might be drawn into the room.

If caught in smoke, take the following steps.

  1. Drop to the floor and crawl toward an exit.
  2. Stay as low as possible.
  3. Take shallow breaths through your nose and use a shirt or towel as a filter.
  4. Call 911 as soon as it's safe to do so.

 

Severe Summer Weather/Natural Disaster

A tornado or severe thunderstorm watch means that conditions are right for severe weather to develop rapidly. If a watch is issued for Morgan County, the following steps should be taken.

  1. Monitor the local emergency alert radio station, the Jacksonville media, or the National Weather Service website.
  2. Faculty with classes in session should close windows, inform students of their building's safe areas, and be ready to relocate to those areas.
  3. Supervisors with employees working outdoors may instruct them to go inside the closest building with safe areas.
  4. Supervisors with employees working indoors (such as in offices) may instruct employees to close windows and blinds, and be ready to move to safe areas.
  5. Athletics events taking place outdoors will be postponed or canceled by the senior representative of the Athletics Department at the event and/or umpires or referees.
  6. Athletics events in Wall Gymnasium will be postponed or canceled by the senior representative of the Athletics Department at the event and/or the referees. The audience will be told over the public address system to be prepared to move to a predesignated evacuation location.
  7. For events in public auditoriums on campus, such as Bailey Auditorium in Julian Hall, Thoresen Recital Hall in the Putnam/Springer Center, the Schaefer Theatre in the Jenkins Education Complex, and Annie Merner Chapel, the principal MacMurray employee will be prepared to direct the audience to a predesignated evacuation location.

A tornado or severe thunderstorm warning means that the severe weather is happening, and the situation is dangerous. The Jacksonville Emergency Services Department will sound sirens in the event of a tornado warning. If a tornado or a severe thunderstorm warning is issued for Morgan County, the following steps should be taken.

  1. Move students and staff to a safe area immediately. Avoid large, poorly supported roofs and structures such as auditoriums or gymnasiums. Safe areas include basements, pedestrian tunnels, or interior hallways on the lowest floor. See specific building chart below.
  2. Close classroom, laboratory, or office doors, and stay away from windows.
  3. The Athletics representative responsible for the event will direct the audience and players at Wall Gymnasium to move to the safe area of the building.
  4. Audiences at other campus venues will be directed to safe areas with the building.
  5. Remain in a safe area until the warning expires or until the all-clear signal has been issued.

 

Severe Winter Weather

For the most part, the College will not close unless the safety and security of the faculty, students, and staff are in jeopardy. The decision to close the MacMurray College campus is made by the president of the College or his designee.

Announcements of an emergency closing will, to the extent possible, specify the starting and ending times of the closing, and whether the closing includes specific College services, events, and evening or Saturday classes and programs.

The Emergency Communications and Response Team will use a variety of communications tools to announce any campus closing (see Emergency Notifications above). The College's emergency text, social media and the Jacksonville media, area television broadcasts, and the College website will also be used to alert faculty, students, staff, and the local community. The MacMurray community is expected to seek out announcements and information on possible closings. Calling College offices will not guarantee that the latest or most accurate information is provided to the caller.

 

Power Failure

Power failure to buildings can occur for myriad reasons. If you experience building-wide power failure, contact Facilities. In the event of a major campus-wide outage, take the following steps.

  1. Remain calm.
  2. Turn off lights and unplug all electrical equipment, including computers.
  3. Do not light candles or other ignitable light source as they could set fire to other materials.
  4. If evacuation is required, follow pre-determined evacuation procedures.

 

Civil Disturbance

For the most part civil disobedience on campus will be handled by the Office of Student Life and Security, and, if necessary, by the appropriate police agency. Should you see a civil disturbance on campus, call the Office of Student Life at 217-479-7123.

 

Criminal Activity

If you become aware of criminal activity, take the following steps.

  1. Call 911 immediately.
  2. Do not attempt to apprehend or interfere with a criminal.
  3. Note the criminal's characteristics: height, weight, gender, race, age, clothing, weapon (if any), and direction and method of travel.
  4. If the criminal flees the scene in an automobile, note the license plate, make, model, color, and any other characteristics of the vehicle.

 

Workplace Intimidation and Violence

If you are a student and experience intimidation in the workplace, please call Security or Student Life. If you are a staff or faculty member, please contact Human Resources.

If you witness workplace violence, including threats, physical attack, and/or property damage, take the following steps.

  1. Call 911 immediately and provide a location and description of the assailant or suspicious individual.
  2. Seek cover behind a locked door.
  3. When it is safe to do so, call Security.

 

Flooding

In the event of flooding, take the following steps.

  1. Call Facilities.
  2. Facilities shall notify 911 or the Jacksonville/Morgan County Office of Emergency Management to report hazardous substances that may contaminate flood waters.
  3. If it's safe to do so, turn off electrical equipment and secure electronics, vital equipment, records, and hazardous material by moving it to higher ground.
  4. If there is any danger of rising waters, exit the building by the safest route away from the source of the flood, most likely Town Brook, the waterway that runs through the middle of campus.

 

Bomb Threat

If a bomb threat is received by phone, and the threat is immediate and in the area you are in, immediately notify your building or floor leader and evacuate the building.

If the threat is not immediate or in another area of campus, take the following steps.

  1. Remain calm.
  2. If your phone has a display, copy the number or letters on the display.
  3. Don't hang up. Have someone else call 911.
  4. The most crucial information you can obtain from the caller is detonation time, location, and appearance of the bomb.

Give the person calling emergency personnel the phone number for the location that received the bomb threat. Then have someone call Student Life or Campus Security.

If a bomb threat is received by note or by email, take the following steps.

  1. Call 911 immediately.
  2. Call the Dean of Student Life and/or Security.
  3. Do not handle the note.
  4. If an email, do not delete, reply, or forward.

If a suspicious object is found or arrives in the mail, take the following steps.

  1. Evacuate the immediate area.
  2. Call 911 immediately.
  3. Call Dean of Student Life and/or Security.
  4. Do not touch or move the object.
  5. Stop anyone from entering the area where the object is located.
  6. Inform your building or floor leader to evacuate the building.

 

Suspicious Package

Signs of a suspicious package:

  • Inappropriate or unusual labeling, such as:
    • excessive postage;
    • misspelled common words;
    • no return address or strange return address;
    • unusual addressing, such as not being addressed to a specific person or the use of incorrect titles or titles with no name;
    • restrictive markings, such as "personal," "confidential," or "do not x-ray."
  • Other indicators include an unusual or inappropriate appearance, including:
    • powdery substances felt through or appearing on the item;
    • oily stains or discolorations on the exterior;
    • strange odors;
    • excessive packaging material, like tape or string;
    • lopsided or bulky shape of envelopes or boxes;
    • ticking sounds, protruding wires, or exposed aluminum foil.

Procedures for handling suspicious packages and mail:

  1. Stay calm.
  2. Do not open the letter or package (or open any further), do not shake it, show it to others, or empty its contents.
  3. Leave the letter or package where it is or gently place it on the nearest flat surface.
  4. If possible, gently cover the letter (use a trash can, article of clothing, etc.).
  5. Shut off any fans or equipment in the area that may circulate the material.
  6. Alert others nearby to relocate to an area away from the site of the suspicious item.
  7. Take essential belongings, like cell phones, keys, purse, etc. with you in case return to your office is delayed.
  8. Contact 911 and Campus Security immediately at 217-479-7020.
  9. Leave and close the door to the space containing the suspicious letter or package, cover the threshold area under the door with a towel or a coat if possible, and section off the area (keep others away).
  10. To prevent spreading any powder or hazardous substance to your face, wash your hands thoroughly with soap and water.

 

Active Shooter

If you are in a building when a shooting occurs, take the following steps.

  1. Evacuate the building in a safe direction. Leave campus by the most direct, safe route.
  2. If you can't leave, lock and/or barricade all doors.
  3. Close blinds and block windows.
  4. Stay away from doors and windows.
  5. Stay low/behind available heavy objects.
  6. Turn off lights, radios, and computer monitors, and silence all cell phones.
  7. Keep yourself out of sight.
  8. Call 911 to provide your location, report any injuries, or provide a description of the assailant(s), assailant's name, number of suspects, gender, race, clothing, physical features, and type of weapon.
  9. When in doubt, remain within the secured area. Do not open the door until directed by law enforcement.
  10. Remain in the secured area until directed to evacuate by law enforcement.
  11. As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by acting as aggressively as possible. Improvise weapons, throw items, yell, etc. Commit fully to your actions.
  12. If you encounter police officers, do not have any item in your hands, raise your hands and follow their commands immediately and completely.

 

Chemical Spill or Biohazard

  1. Everyone should vacate the affected area at once and close all doors and windows to prevent further contamination of other areas until the arrival of Facilities or Security.
  2. Any spillage or disaster involving hazardous chemicals is reported immediately by calling 911 once it is safe to do so. Then call Security, Facilities, and the Dean of Student Life.
  3. When reporting, be specific about the nature of the involved material and exact location.
  4. Do not use elevators in case of a chemical spill; remember to assist the handicapped in exiting the building.
  5. Once outside, move to the emergency evacuation assembly point for the building you are evacuating.

Important: After any evacuation, report to your designated campus area assembly point. Stay there until you are told you can leave. The designated Building Coordinator will take attendance and assist in accounting for all building occupants.

 

Biological Hazard

Suspicious Unopened Letter or Package Marked with Threatening Message

  • If anthrax or other biohazard is suspected, immediately call 911 for help.
  • Do touch any suspicious envelope or package.
  • Leave the room and close the door or section off the area to prevent others from entering.
  • Wash your hands with soap and water to prevent spreading any powder to your face.
  • If you are on campus, report the incident to Security, Facilities, or your Residence Director.
  • List all people who were in the room or area when this suspicious letter or package was recognized. Give this list to both the local public health authorities and law enforcement officials for follow-up investigations and advice.
  • If there has been a possible exposure to a biohazard, the individual should seek medical attention.

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Severe Weather and Evacuation Procedures

The chart below indicates the action people should take in the case of severe weather or the need to evacuate a building.

Building Severe Weather Evacuation Site
Residence Halls
Jane 1st Floor Hallway Jane Hall
Rutledge 1st Floor Rutledge Hall
Norris 1st Floor Norris Hall
Michalson 1st Floor Michalson Hall
Kendall 1st Floor Kendall Hall
Academic and Support Buildings
Kathryn Basement Kathryn Hall
Mac Hall 1st Floor Mac Hall
Julian Basement Library
Dining Hall Basement Chapel or Dining Hall
Chapel Basement Chapel
Putnam/Springer Basement Chapel
Education Complex Basement Education Complex
Campus Center Basement Education Complex
Library Basement Library
Gordon Facilities Building Basement Education Complex
Earthquake or other All-Campus Evacuation of Buildings
All buildings Roster Point Rutledge Lawn

Sheltering in place would occur in the event of a tornado, but might include a severe thunderstorm or winter storm. Building evacuation would be in the event of a fire, bomb threat, chemical spill or biohazard, or after severe weather that has damaged the building.

See the section on Emergency-specific Action Plans above for more detailed instructions on what to do in each of these situations.

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Evacuation Procedures

 

Building Evacuation

All building evacuations will occur when an alarm sounds and/or upon notification by Security or the assigned Building Coordinator (for residence halls, the Residence Director or designee; for other buildings, the designated employee, as outlined below).

  • Evacuation — When the building evacuation alarm is activated during an emergency, leave by the nearest marked exit and alert others to do the same.
  • Elevators — Remember that elevators are reserved for handicapped persons, but no one should use elevators in case of fire or earthquakes. If elevators are out of service, assist the handicapped in exiting the building.
  • Assembly Point — Once outside, proceed to the assembly point for the building you are evacuating. During a building evacuation, security staff will assist with keeping streets, fire lanes, hydrant areas, and walkways clear for emergency vehicles and personnel.

Important: After any evacuation, report to your designated area assembly point. Stay there until an accurate headcount is taken and you are told you can leave. The designated faculty/staff member will take attendance and assist in making sure all building occupants are present.

Do not return to an evacuated building unless a member of the professional Student Life, Security, or Facilities staff tells you it is safe to return.

 

Campus Evacuation

  • If necessary, evacuation of all campus buildings will be announced by the Emergency Communications and Recovery Team.
  • All persons (student, faculty, and staff) are to immediately proceed to Rutledge Lawn in front (west) of Rutledge Hall and wait for direction.

In cases of a campus evacuation, the Dean of Student Life will determine which students are essential to emergency response assistance and which students to send away from campus if necessary.

If multiple buildings are damaged, the evacuation site is Wall Gymnasium in the Jenkins Education Complex, or, if Wall Gym is not safe, the next largest safe building designated by the Emergency Communications and Response Team. This would be communicated by emergency text, on the website, and verbally.

The building and floor leaders will make a head count of evacuated occupants and collect names of evacuees. If you think someone remains in the affected building, tell your building or floor leader, who will notify the emergency personnel on the scene.

Once evacuated, no building may be re-entered for any reason until it is deemed safe by the Facilities Department, working in conjunction with emergency personnel.

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Building Leaders

The following staff and faculty will be responsible for coordinating communication with other faculty, staff, and students in their designated areas or buildings during an emergency.

Building Floor Floor Leader Office Phone Building Leader Office Phone
Kathryn Hall Basement Laura Doss 217-479-7001 Amy Tribble 217-479-7008
Kathryn Hall First Kristen Chenoweth 217-479-7063 Amy Tribble 217-479-7008
Kathryn Hall Second Sharon Seymour 217-479-7025 Amy Tribble 217-479-7008
Kathryn Hall Third Shannon Brown 217-479-7016 Amy Tribble 217-479-7008
Gordon Facilities Building   Luann Liesenfelt 217-479-7220 Luann Liesenfelt 217-479-7220
Putnam/Springer   Barb Chumley 217-479-7183 Barb Chumley 217-479-7183
Jenkins Education Complex First Danielle Doerfler 217-479-7156 Ashly Thomas 217-479-7018
Jenkins Education Complex Second Ashly Thomas 217-479-7018 Ashly Thomas 217-479-7018
Gamble Campus Center First Bambi Rockwell 217-479-7123 Beth Oberg 217-479-7062
Gamble Campus Center Second Beth Oberg 217-479-7062 Beth Oberg 217-479-7062
MacMurray Hall First Kayla Wahl 217-479-7103 Samantha Milnes 217-479-7097
MacMurray Hall Second Matthew Wiediger 217-479-7100 Samantha Milnes 217-479-7097
MacMurray Hall Third Samantha Milnes 217-479-7097 Samantha Milnes 217-479-7097
Henry Pfeiffer Library First Susan Eilering 217-479-7106 Susan Eilering 217-479-7106
McClelland Dining Hall   Dave Erickson 217-479-7070 Dave Erickson 217-479-7070
Julian Hall   Nadine Szczepanski 217-479-7115 Nadine Szczepanski 217-479-7115
Annie Merner Chapel   Christine Smith 217-479-7603 Christine Smith 217-479-7603
Rutledge Hall   Ashlee Philips 901-275-2402 Ashlee Philips 901-275-2402
Kendall House   Jessica Lewis 217-479-7193 Jessica Lewis 217-479-7193
Jane Hall   Kathi White 217-479-7173 Kathi White 217-479-7173
Norris House   John Grana 217-479-7130 John Grana 217-479-7130

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Housing Displaced Students

In the event that students are displaced from their residence hall for a period of time, the Dean of Student Life will utilize the existing rooms and buildings on campus to house the displaced students. If more space is needed, the College will seek housing at other institutions or agencies in town, or at local hotels and motels.

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Things You Can Do to Promote a Safe Culture

Emergencies can happen at any time without warning. Being prepared to respond to an emergency is the responsibility of each individual, as well as the campus community. Being alert to your surroundings enables the campus to enhance campus safety and security.

Personal Safety Tips

  1. Use safe, direct, and well-lighted routes.
  2. Stay alert to your surroundings — using electronic devices can decrease your awareness.
  3. Look confident and purposeful.
  4. Walk with friends if possible.
  5. Carry your keys and money in a front pocket, not in a purse or backpack.
  6. If you are being followed, go to where there are people and call 911.
  7. Never leave items unattended. Items such as laptop computers, purses, and keys may be stolen. Stolen items often are never returned, and most thieves are not arrested. Victims can, however, help apprehend criminals and get property back if they know the serial numbers of their items.
  8. Keep doors and windows locked — do not prop doors open. Do not allow people to walk unescorted in your residence hall. This compromises the safety of everyone in your building.
  9. Put valuables and packages in the trunk of your car before you arrive at your destination.
  10. Lock your car.

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