Below are the initial action steps you should take during a given emergency. These are to be used for short term actions as the emergency begins. Subsequent actions will be directed by the Emergency Communications and Response Team. This plan integrates data and practices consistent with the National Incident Management System (NIMS).
In the event of a medical emergency:
- Call 911 immediately.
- Do not move the person unless he or she is in danger.
- Avoid leaving the person except to summon help. Render first aid or CPR if you are trained and qualified.
If you discover a fire, take the following steps.
- Manually activate the fire alarm.
- Tell others in the area that there is a fire.
- Exit the building and close the door(s) behind you.
- Call 911 when you have reached safety.
If you are trapped during a fire, take the following steps.
- Call 911 to report your location.
- Wet and place cloth material under and around the door to prevent smoke from entering.
- Close as many doors as possible between you and the fire.
- Be prepared to signal someone outside, but do not break glass until absolutely necessary because smoke might be drawn into the room.
If caught in smoke, take the following steps.
- Drop to the floor and crawl toward an exit.
- Stay as low as possible.
- Take shallow breaths through your nose and use a shirt or towel as a filter.
- Call 911 as soon as it's safe to do so.
Severe Summer Weather/Natural Disaster
A tornado or severe thunderstorm watch means that conditions are right for severe weather to develop rapidly. If a watch is issued for Morgan County, the following steps should be taken.
- Monitor the local emergency alert radio station, the Jacksonville media, or the National Weather Service website.
- Faculty with classes in session should close windows, inform students of their building's safe areas, and be ready to relocate to those areas.
- Supervisors with employees working outdoors may instruct them to go inside the closest building with safe areas.
- Supervisors with employees working indoors (such as in offices) may instruct employees to close windows and blinds, and be ready to move to safe areas.
- Athletics events taking place outdoors will be postponed or canceled by the senior representative of the Athletics Department at the event and/or umpires or referees.
- Athletics events in Wall Gymnasium will be postponed or canceled by the senior representative of the Athletics Department at the event and/or the referees. The audience will be told over the public address system to be prepared to move to a predesignated evacuation location.
- For events in public auditoriums on campus, such as Bailey Auditorium in Julian Hall, Thoresen Recital Hall in the Putnam/Springer Center, the Schaefer Theatre in the Jenkins Education Complex, and Annie Merner Chapel, the principal MacMurray employee will be prepared to direct the audience to a predesignated evacuation location.
A tornado or severe thunderstorm warning means that the severe weather is happening, and the situation is dangerous. The Jacksonville Emergency Services Department will sound sirens in the event of a tornado warning. If a tornado or a severe thunderstorm warning is issued for Morgan County, the following steps should be taken.
- Move students and staff to a safe area immediately. Avoid large, poorly supported roofs and structures such as auditoriums or gymnasiums. Safe areas include basements, pedestrian tunnels, or interior hallways on the lowest floor. See specific building chart below.
- Close classroom, laboratory, or office doors, and stay away from windows.
- The Athletics representative responsible for the event will direct the audience and players at Wall Gymnasium to move to the safe area of the building.
- Audiences at other campus venues will be directed to safe areas with the building.
- Remain in a safe area until the warning expires or until the all-clear signal has been issued.
Severe Winter Weather
For the most part, the College will not close unless the safety and security of the faculty, students, and staff are in jeopardy. The decision to close the MacMurray College campus is made by the president of the College or his designee.
Announcements of an emergency closing will, to the extent possible, specify the starting and ending times of the closing, and whether the closing includes specific College services, events, and evening or Saturday classes and programs.
The Emergency Communications and Response Team will use a variety of communications tools to announce any campus closing (see Emergency Notifications above). The College's emergency text, social media and the Jacksonville media, area television broadcasts, and the College website will also be used to alert faculty, students, staff, and the local community. The MacMurray community is expected to seek out announcements and information on possible closings. Calling College offices will not guarantee that the latest or most accurate information is provided to the caller.
Power failure to buildings can occur for myriad reasons. If you experience building-wide power failure, contact Facilities. In the event of a major campus-wide outage, take the following steps.
- Remain calm.
- Turn off lights and unplug all electrical equipment, including computers.
- Do not light candles or other ignitable light source as they could set fire to other materials.
- If evacuation is required, follow pre-determined evacuation procedures.
For the most part civil disobedience on campus will be handled by the Office of Student Life and Security, and, if necessary, by the appropriate police agency. Should you see a civil disturbance on campus, call the Office of Student Life at 217-479-7123.
If you become aware of criminal activity, take the following steps.
- Call 911 immediately.
- Do not attempt to apprehend or interfere with a criminal.
- Note the criminal's characteristics: height, weight, gender, race, age, clothing, weapon (if any), and direction and method of travel.
- If the criminal flees the scene in an automobile, note the license plate, make, model, color, and any other characteristics of the vehicle.
Workplace Intimidation and Violence
If you are a student and experience intimidation in the workplace, please call Security or Student Life. If you are a staff or faculty member, please contact Human Resources.
If you witness workplace violence, including threats, physical attack, and/or property damage, take the following steps.
- Call 911 immediately and provide a location and description of the assailant or suspicious individual.
- Seek cover behind a locked door.
- When it is safe to do so, call Security.
In the event of flooding, take the following steps.
- Call Facilities.
- Facilities shall notify 911 or the Jacksonville/Morgan County Office of Emergency Management to report hazardous substances that may contaminate flood waters.
- If it's safe to do so, turn off electrical equipment and secure electronics, vital equipment, records, and hazardous material by moving it to higher ground.
- If there is any danger of rising waters, exit the building by the safest route away from the source of the flood, most likely Town Brook, the waterway that runs through the middle of campus.
If a bomb threat is received by phone, and the threat is immediate and in the area you are in, immediately notify your building or floor leader and evacuate the building.
If the threat is not immediate or in another area of campus, take the following steps.
- Remain calm.
- If your phone has a display, copy the number or letters on the display.
- Don't hang up. Have someone else call 911.
- The most crucial information you can obtain from the caller is detonation time, location, and appearance of the bomb.
Give the person calling emergency personnel the phone number for the location that received the bomb threat. Then have someone call Student Life or Campus Security.
If a bomb threat is received by note or by email, take the following steps.
- Call 911 immediately.
- Call the Dean of Student Life and/or Security.
- Do not handle the note.
- If an email, do not delete, reply, or forward.
If a suspicious object is found or arrives in the mail, take the following steps.
- Evacuate the immediate area.
- Call 911 immediately.
- Call Dean of Student Life and/or Security.
- Do not touch or move the object.
- Stop anyone from entering the area where the object is located.
- Inform your building or floor leader to evacuate the building.
Signs of a suspicious package:
- Inappropriate or unusual labeling, such as:
- excessive postage;
- misspelled common words;
- no return address or strange return address;
- unusual addressing, such as not being addressed to a specific person or the use of incorrect titles or titles with no name;
- restrictive markings, such as "personal," "confidential," or "do not x-ray."
- Other indicators include an unusual or inappropriate appearance, including:
- powdery substances felt through or appearing on the item;
- oily stains or discolorations on the exterior;
- strange odors;
- excessive packaging material, like tape or string;
- lopsided or bulky shape of envelopes or boxes;
- ticking sounds, protruding wires, or exposed aluminum foil.
Procedures for handling suspicious packages and mail:
- Stay calm.
- Do not open the letter or package (or open any further), do not shake it, show it to others, or empty its contents.
- Leave the letter or package where it is or gently place it on the nearest flat surface.
- If possible, gently cover the letter (use a trash can, article of clothing, etc.).
- Shut off any fans or equipment in the area that may circulate the material.
- Alert others nearby to relocate to an area away from the site of the suspicious item.
- Take essential belongings, like cell phones, keys, purse, etc. with you in case return to your office is delayed.
- Contact 911 and Campus Security immediately at 217-479-7020.
- Leave and close the door to the space containing the suspicious letter or package, cover the threshold area under the door with a towel or a coat if possible, and section off the area (keep others away).
- To prevent spreading any powder or hazardous substance to your face, wash your hands thoroughly with soap and water.
If you are in a building when a shooting occurs, take the following steps.
- Evacuate the building in a safe direction. Leave campus by the most direct, safe route.
- If you can't leave, lock and/or barricade all doors.
- Close blinds and block windows.
- Stay away from doors and windows.
- Stay low/behind available heavy objects.
- Turn off lights, radios, and computer monitors, and silence all cell phones.
- Keep yourself out of sight.
- Call 911 to provide your location, report any injuries, or provide a description of the assailant(s), assailant's name, number of suspects, gender, race, clothing, physical features, and type of weapon.
- When in doubt, remain within the secured area. Do not open the door until directed by law enforcement.
- Remain in the secured area until directed to evacuate by law enforcement.
- As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by acting as aggressively as possible. Improvise weapons, throw items, yell, etc. Commit fully to your actions.
- If you encounter police officers, do not have any item in your hands, raise your hands and follow their commands immediately and completely.
Chemical Spill or Biohazard
- Everyone should vacate the affected area at once and close all doors and windows to prevent further contamination of other areas until the arrival of Facilities or Security.
- Any spillage or disaster involving hazardous chemicals is reported immediately by calling 911 once it is safe to do so. Then call Security, Facilities, and the Dean of Student Life.
- When reporting, be specific about the nature of the involved material and exact location.
- Do not use elevators in case of a chemical spill; remember to assist the handicapped in exiting the building.
- Once outside, move to the emergency evacuation assembly point for the building you are evacuating.
Important: After any evacuation, report to your designated campus area assembly point. Stay there until you are told you can leave. The designated Building Coordinator will take attendance and assist in accounting for all building occupants.
Suspicious Unopened Letter or Package Marked with Threatening Message
- If anthrax or other biohazard is suspected, immediately call 911 for help.
- Do touch any suspicious envelope or package.
- Leave the room and close the door or section off the area to prevent others from entering.
- Wash your hands with soap and water to prevent spreading any powder to your face.
- If you are on campus, report the incident to Security, Facilities, or your Residence Director.
- List all people who were in the room or area when this suspicious letter or package was recognized. Give this list to both the local public health authorities and law enforcement officials for follow-up investigations and advice.
- If there has been a possible exposure to a biohazard, the individual should seek medical attention.
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